About us:

We are a small (but mighty!) interior design firm that specializes in high end residential furnishings, whole home remodels, and new construction projects.  We provide our clients with a luxury design experience and they love us for it!  We are their trusted design partner that does what we say we will do, and delivers spaces that usually brings them to tears.  We are proud to have amazing relationships with all of our clients, vendors and trades and have a 5 star rating on google.   

We love process, efficiency, technology, learning and continuously evaluating ourselves to see how we can improve as a team.  We celebrate wins and learn from the bumps in the road.  

About you

• You are a self starter.

• You have an insane attention to detail.

• You understand bookeeping and accounting.

• You are comfortable asking questions.

• You embrace technology.

• You are really good at math.

• You like to get sh$t done.  You thrive on checking off items on your to-do list.

• You communicate well with others.

• You aren’t afraid to be firm, but kind, when the situation calls for that.

• You treat others with respect.

• You are fiscally responsible.

• You excel at communication.

• You are not looking for a role as an interior designer.

What we are looking for:

We are looking for a dependable, trustworthy office manager to keep the behind the scenes of our firm running smoothly! There is a LOT of behind the scenes work that goes on in an interior design firm. We serve as a retailer for our clients and work with 100's of wholesale vendors. There are proposals, purchase orders, invoices, sales tax, freight, receiving, delivery, and samples documentation moving in every direction across our business. We need someone to own a lot of this process and keep us organized. We are looking for someone with a positive attitude that is always looking for ways to be more efficient and make things better. This job is not an interior design role and is not intended to have a path to that role. While this role encompasses a lot of different aspects, accounting and procurement are the #1 focus. This position is a part time position requiring a minimum of 20 hours per week, with a possibility of additional time if you desire.  

Qualifications

• Must have a basic understanding of Accounting principles and bookeeping.  Advanced understanding and experience with double entry accounting is a plus!

• Proficient in Google Sheets and/or Excel.

• Proficient in Google Docs.

• Effective verbal and written communication skills. Should be able to adapt communication style to suit different audiences.

• Must be tech savvy and proficient on the computer. 

• Must live within 30 miles of Austin, TX with reliable transportation.

• Must be available to work 20 hours a week within normal core business hours of 8am to 5pm.  

• Did we mention you need to have extreme attention to detail?

Responsibilities may include, but limited to:

• Placing orders with trade vendors

• Confirming order confirmations are correct, down to every detail.

• Tracking orders, working with vendors when items arrived damaged.

• Owning the relationship with our receiving warehouse that receives and stores the furniture.  Coordinating deliveries for installs with our receiver.

• Reconciling freight, receiving, and storage invoices into our project management software.

• Reviewing and paying invoices.

• Data entry into the software we use to create proposals, invoices, purchase orders, construction schedules, etc.

• Creating client invoices.

• Tracking and paying sales tax.

• Importing bank and credit card transactions into our software and classifying them with the corresponding purchase order, invoice, category, etc.

• New client setup in our various software solutions.

• Running errands before a client install to help our team blow our clients minds when they come home to their newly designed home.

• Purchasing gifts for our clients.  

• Working with trade vendors to get pricing for items we are proposing for our clients.

• Organizing lunch for our team during installation days.

• Ordering samples from vendors. Picking up samples from local vendors for things like tile, flooring, wallpaper, etc.

• Innovating processes to help us be more efficient and ultimately thrive as a small business.